The Benefits of Free Audio Video Conferencing Software

As offices become more virtual in nature, companies are relying more and more on audio-video conferencing to keep synchronized. Software of this nature can be very expensive but small companies have the option of downloading free audio-video conferencing software from the Internet.

By using any of the available search engines, you can search for web sites that offer free software to download. There will be a number of software categories and the audio-video conferencing freeware will more than likely end up under the 'Technical Software' category. When you find the free audio-video conferencing software of choice, be sure to do examine the following before downloading and installing it to a computer. Check if there are any regulations on who can use the free software. Next, research how secure the software is. Read product reviews, visit forums, and chat with people who have used the software before. After all, your organization's safety is a priority more than anything.

In the site where you download the software, read about its product description. There usually is one and it will describe the usage preferences and the software's limitations. You will also need to check if you have the hardware and software needed to run the audio-video conferencing tool. Newer freeware usually require Windows XP or higher as well as larger memory and a faster processor speed.

Check how long it will take to download the product. It might take a while and if you are at the office, this could waste precious computing time. You might want to schedule an overnight download to avoid clogging your network. Be wary of downloading trial software. You and your organization might like using it but once the trial period expires, it could cause a delay in work and communications. If you find that audio-video conferencing software is really needed to support operations in your company, consider investing in one. That is, buy it instead of using a free version.

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Tags: Video, Conferencing, Software

Distance Learning Expands Through Video Conferencing

Communication technology continues to improve from mere audio to visual connection with the introduction of video phones and then on to the development of more compact video conferencing systems. While the technology of video conferencing is popularly appreciated in the business sector, the recognition for its value has also broken through the institutions of learning.

The concept of distance learning has been around for centuries and it has evolved alongside improvements in communication technology. In the past, books, workbooks, homework and other learning hand-outs were delivered back and forth through horseback and then snail mail. With the advent of the computer era, distance learning methods became more real-time with email and chat technology. Now, with low-cost video phone equipment and VoIP technology the classroom experience is extended to virtually any place and synchronized to any time.

Video conferencing has become a very helpful tool in distance learning.

1). Allows for a more interactive education. Early and modern educators believe that education, the imparting and acquiring of knowledge and abilities can be made absolute only through the exchange of many ideas. Individuals learn from one another. It is in this regard where video phone technology outstandingly equalizes the insufficiency of a remote setting. Video conferencing makes distance learning more fun, more alive and effective since the remote teacher and student can actually see, talk, react and respond to one another on-screen in real-time. The heightened sensory awareness of seeing and hearing a real person connecting to you always results in a more enriching and more interpersonal teaching and learning experience.

2). Grants access to opportunities for outside sources of information. Perhaps the most practical advantage of video conferencing is that it makes possible the development of a new skill, practice, or way of doing things using previously inaccessible resources. In the past, higher education or simply studying a new language was beyond the reach of many people considering the impracticality of far away distances, the inconveniences of taking a trip and costly expenses a person would incur for the sake of learning. Nowadays, video conferencing has made it possible for experts in specialized fields to simply hook up into the video call and provide mentoring, students can take a trip to anywhere around Asia and gain knowledge of a new culture directly in the classrooms, students in rural areas can have the benefit of advanced studies from trained teachers in urban schools. Numerous opportunities are now available to nearly everyone.

3). Permits the use of mixed forms of information exchange. Distance learning via video conferencing makes use of other approaches to teaching like images, graphs, sign language interpretation, desktop add-ons and application sharing to effectively describe a point, convey ideas, encourage collaboration and further 2-way interaction. This approach also benefits both the students and teachers as it imparts technological know-how where books, written manuscripts or telephones cannot.

Video conferencing brings distance learning to almost anyone in almost anyplace at almost anytime. Distance learning programs rule out any excuse for lack of knowledge and education.

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Tags: Video, Conferencing, Learning, Expands

Web conferencing – Crossing Platforms and Boundaries

Internet web conferencing has demonstrated just how small the world has really become. With the provision of increasingly interactive solutions, service providers have enabled many companies to reach new heights of productivity. It has also increased the number of communication tools available to large and small enterprise.

In the context of globalization, forging partnerships is a matter of survival. Many businesses have found themselves swallowed up by larger corporations, sometimes outside their home country. Interactive web conferencing has created a synergy of ideas and productive capacity that might have proven challenging with standard communication technology.

Platform Support

Most people don’t like to be left out, and this is especially true in the workplace where command of data can make all the difference. With internet web conferencing, any user are able to join a meeting quickly. The type platform of used, whether a Mac or PC should not be a deterrent to taking part in a web meeting. Some businesses have been known to use both platforms and need web conferencing solutions that make attendance seamless. Web conferencing providers like RHUB Communications and GoMeetNow offer solutions that are compatible with both platforms.

Thinking Globally

If the internet made the world smaller, interactive web conferencing has given it a voice. In-person meetings, large conventions and seminars may well become a thing of the past in the next few years. Computers and the Internet make it possible to get more done from one location. Web meeting software has taken this a step further with an array of user -friendly features like remote support and video streaming. A prime example of this is TurboMeeting Version 4.0 offered by RHUB.

With internet web conferencing, companies will be better able to position themselves on the global stage. Such is the impact of this technology that businesses may well find that corporate strategizing is tied to keeping pace with new developments in the field.

Tags: Boundaries, Platforms, conferencing

Improving Business Communications With HD Voice and HD Conferencing

Conference calls can either be one of the most valuable tools a large company can have, or a logistical nightmare that causes more confusion and problems than it solves. Using a HD enabled hosted VoIP can bring clarity to your conference calls, making it easier to communicate with business partners, include telecommuting employees and allow team brainstorming in clear as a bell audio on a regular basis.

HD VoIP is nothing new. The popular Internet based voice system Skype was using wideband technology almost from the start, resulting in amazingly clear voice and video calls. Since then, however, the difficulties of creating an HD session between various types of equipment stalled the advancement of HD audio for business.

Now, however, wideband technology is being used in more and more applications, allowing HD calls to be made even if users have different handsets. As long as both parties are using HD compatible desk phones or softphones, an HD conference bridge can be set up using a hosted SIP service. This allows individual HD inbound audio to be established for each participant; then the audio is converted to HD and sent back to each phone participating.

The best providers will have the option to use any type of HD compatible endpoint instead of restricting the models of handsets. This way, no matter what country the other party is in and what type of phone they have, you can still initiate HD calling and have crystal clear transmission as long as the phone is HD compatible.

HD voice was formerly expensive, with hardware that could cost hundreds of dollars each. Times have changed; with the ability to use a variety of HD enabled products (including desktop phones, hands free devices and software applications), the cost of going high definition is no longer as daunting.

With HD voice, you get up to twice the clarity of ordinary phone calls. Each conversation is clearer, more natural and relaxed, without the need for constant repetition due to poor quality audio or 'echoing', which can both be problems during conference calls with multiple participants, or presentations with a call-in Q&A. Ultimately, this can lead to better internal, customer and business-to-business relationships as communications becomes less of a frustration.

VoIP enabled options allow HD voice to be taken to a new level, with everyone in your network gaining access to instant HD voice connection with anyone else on their team. Conference calling can be taken to a new level, and productivity increased as communications become clearer and more efficient. In the near future, high definition calling may very well become the industry norm.

Today, only a few business VoIP services currently offer comprehensive HD voice support that includes HD calling on all HD compatible/capable phones and HD conferencing. This number is expected to increase in the coming years.

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Tags: Conferencing, Improving, Business, Communications

Using an Electronic Whiteboard For Video Conferencing

To coin a phrase, the electronic whiteboards that are available today are not your father's whiteboards. With several capabilities you may never have even thought of, the electronic whiteboards of today are advanced business tools. Here are a few tips on how to best use them.

Practice.

Practice using a whiteboard, you say? Well, yes. When it comes to the most advanced models of whiteboard, we can't stress enough that you will want to get an idea of what it is capable of. For starters, you will want to get an idea of which pen colors translate best, as well as a general feel for the instrument. To be exact, it will be worth your while to make sure that the information you are writing on the board gets transferred to electronic data, and it can sometimes take a little time to learn how much pressure you need exert for the software to pick it all up. Not that this is a difficult task, it is just something that you will want to have down before it's time for your big presentation.

There are so many options available with electronic boards, that you will want to make sure you spend some time getting to know what its capabilities are before you use it. The enhanced capabilities of these boards will not only make your presentation better an more convenient for your audience, the advanced may surprise and delight your audience and make your video conference really shine.

Project.

If you do a lot of remote video conferencing, and your audiences vary in size or tend to the large, you will want to make sure that the board you purchase can connect to a digital projector. That way, most larger halls or even theater sized venues are not a problem as long as these venues are equipped with either some sort of screen or a large expanse of wall for you to project your images onto. As with any presentation, you want to make sure that every member of the audience can see whatever it is that you are writing on your board, and by using a good projector, you can multiply the size of your image many times over.

Connect.

Most of the better electronic whiteboards today allow you to do all sorts of things that you might never have imagined. Typically, using a USB port (and even sometimes via bluetooth or Wifi) you can save your presentation for printing, emailing, and otherwise sharing the information right onto your participants' laptops or PDAs. This is a great way to ensure that everyone in the meeting emerges with exactly the same data. With a lot of these newer whiteboards, you can save each and every board as a PDF before it is erased, and as you move along through your presentation. Some boards are even equipped with the ability to become interactive displays (with the help of a LCD projector).

Hopefully by now, you can see that we really meant it when we suggested in the first section of this article that you take some time and really learn what your electronic whiteboard is capable of.

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Tags: Video, Conferencing, Whiteboard, Electronic

Phone Video Conferencing - Basic Preparation Guide For Beginners

Phone video conferencing system is the only source that you can bank on, to stay connected with your business associates as well as relatives and friends located far away from you. People who have used it already can tell you how handy and useful it is for communicating with offshore clients or/and delegates. For beginners who are just planning to use it, I will recommend you to go through this article to get prepared for an error-free online video conference. There are some minor preparation required for sending your invitation to the people whom you want to be present in your conference.

Basic requirements:

To begin with for phone video conferencing, you will need a computer with a high speed Internet connection along with a webcam or a hard wired phone connection with a wired handset. The reason I mentioned wired handset, is just to be on the safer side. As you may know that wireless or cordless phones might create feed-back that can cause tremendous frequency problems. If it is a laptop video conference, then probably the webcam may come with it as an inbuilt feature. But in case of desktop video conference set you will have to purchase the webcam separately.

Webcam specifications:

Adjust your webcam in such a way so that you are able to see right at the center of the screen just leaving some head room, which can be approximately 10%. Don't forget the focus adjustment because if you start doing it while on the conference call, then it might distract the other attendees. There is another important thing that you should keep in mind during a web video conference and that is sudden movement in front of the webcam (which can result in blurry image. Therefore refrain from sudden movements. In general, every device comes with a software, which acts like a driver. So make sure you get the software while making your purchase.

Checking for compatibility issue:

Test every equipment to avoid compatibility issues to save yourself from unexpected embarrassments. Just imagine how you will feel if, after getting ready for a web based meeting, you discover that your phone video conferencing system is not working. To avoid such situation run a test with your friends or relatives. When you are checking the equipments, make sure you check the microphones, speaker, headphone etc in order to avoid feedback on call and subsequently get a synchronized output. Your speaker or microphone is very sensitive. Hence, it picks up the paper shuffling, chewing, eating, drinking and whisper sounds.

Formal look:

If it is only a audio conference then of course the backdrop or your dress-up will not matter. But when it is a video or phone video conferencing, then it is very necessary for you to establish your set up in a clean and silent area of the house or office. Be in your best formal dress up and also dress the surrounding. It is because everyone attending your conference will be able to see you and also a bit of your surrounding.

Now you seem to be ready with your phone video conferencing set up. So, now you know that conferencing over internet is that easy. So go ahead with it and free up your money and time, that you used to spend in traveling, to attend meeting and see your relatives.

Lauri Jones has been associated with a phone video conferencing service company for nearly a decade. In this article she is trying to guide the first time users to coordinate a successful audio conference and web video conference.

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Tags: Beginners, Preparation, Guide